Floor Plans: Below are the floor plans you have to choose from when planning your event.

Cypress Room Floor Plan
Live Oak & Cypress East Floor Plan

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Menu Selection: In arranging for private events, your menu selections as well as beverage requirements are to be finalized two weeks prior to the event to insure the availability of the menu items. All food (except specialty cakes) and beverages must be supplied and prepared by Shoreline Grill.

Beverage and Bar Arrangement: No beverage of any kind will be brought into Shoreline Grill from outside sources due to TABC regulations. If bar revenue does not exceed $450.00 per bar, a $50 bartender fee may be applicable.

Audio - Visual: A.V. equipment is available on a rental basis for your event. Shoreline Grill will make your arrangements upon request. You are welcome to provide your own.

Guarantee Head Count: Shoreline Grill requires a guaranteed number of attendees by 10 a.m., 72 working hours prior to your scheduled event. If no final guarantee is received, the number appearing on the banquet event order will be considered the final guarantee. This number is not subject to reduction after this deadline.

Billing: Payment will be due at the completion of each event unless credit has been established to the satisfaction of Shoreline Grill. Shoreline Grill will not bill social events.

State Sales Tax: State sales tax of 8.25% will be applied to all non-exempt groups for food, service & fees. A tax exempt form will be required if claiming tax exemption.

Service Charge and Labor: A 20% service charge, which pays for the services provided by Shoreline Grill employees, will be added to the account for all food and hosted bar functions. Some functions may require additional setup or service fees.

Cancellations: If a function is canceled within 72 hours prior to the scheduled date, payment in full will be due. If an event is canceled within 10 days of the event, 50% of estimated charges will be due. All deposits are non-refundable should the event cancel, but applied toward the total owed.

Cypress Room Rental: Rental is contingent upon the amount of food and beverage anticipated.

Parking: Shoreline Grill offers complimentary self-parking in the underground parking garage via the Brazos St. entrance. This is limited to 2 hours M-F from 8:00 am-5:00 pm, but unlimited evenings and weekends. This does not guarantee a place for each guest in cases where it may be full. A stamp will be provided for your event. Refer to the map for wheelchair access entrance into the Cypress Room.

Special Services: Shoreline Grill is happy to arrange any specific needs you may have such as entertainment, floral, security or special menus. Ask your event coordinator for assistance.

Capacity: The Cypress Room: entire downstairs private space will seat a maximum of 200 guests inside alone. We can accommodate up to 300 with the outdoor balcony for receptions. The Room can be made more intimate for smaller events with custom wooden screens. The Live Oak Room downstairs seats a maximum of 50 guests and the Cypress Room East seats 130 guests. Tents can be arranged on a rental basis as backup. The upstairs portion of the restaurant is available for events on Saturday and Sunday until 3:30 p.m. and can accommodate events up to 150 guests.

Minimum Expenditures: The minimum expenditure in food and beverage requirements for the Rooms varies depending on the time of the event, day of the week and season. The minimum expenditure requirements are before tax and 20% service charge. Ask your coordinator for the minimums applicable to your event.

Time Increments: Shoreline Grill offers the private rooms for increments of 4 hours for evening events and 3.5 hours for daytime events. This time frame is from guests scheduled arrival to departure. Should you wish to extend your event beyond this time frame, a $400.00 labor fee will be applicable for 1 additional hour. No social event will exceed 5 hours.

Hors d'oeuvre Reception: The average price for heavy hors d'oeuvres is $35/person (not including tax and 20% service charge). This would be equivalent to a meal. The price would ultimately depend on which items are selected. Your Event Coordinator will assist with amounts and selections. A guarantee head count is not required for this type of buffet, but a close estimate is recommended to insure enough food is ordered. Food is ordered 72 working hours prior to the event and will represent the minimum charged.

Seated Dinners: For groups of 35 or less, guests are welcome to "Order that Night" from a limited menu, usually 3 entrees. Custom menus are provided at each place setting. For groups up to 100, that want to offer a choice of entree, guests are required to pre order from two to three entrees, in which a list with the entree selection and guest name is required 72 hours prior. Custom Menu RSVP cards for invitation & coded place cards are provided by Shoreline Grill. Add $1.50/person surcharge for this option. Any size group has the option of offering the same entree (except for special diets) for all guests. This is mandatory for groups over 100 not offering a buffet. To offer an assortment of desserts, platters are available, which includes three varieties, at an additional $3.50/person surcharge. Plated and served dinners require a guarantee head count 72 working hours prior to the event, which will represent the minimum charged.

Entree Buffets: The Dinner, Luncheon and Brunch Buffets require a minimum of 40 guests. A guarantee head count would be required 72 working hours prior to the event, which would represent the minimum charged. Use the menus as guidelines, but they are flexible.

Wedding Ceremony: $300.00 Ceremony Set / Coordinating fee is applicable. Shoreline Grill will coordinate the rehearsal and wedding day, and set and provide chairs. Music, officiant and placing / removing decorations are the responsibility of the client. Not removing the decorations can result in a clean up fee. The ceremony would be included in the 4 (evening) or 3.5 (daytime) hour increment allotted for the event.

Cake & Guest Book Tables: A $200.00 fee includes the set up of the cakes and guest book tables, dressed with premium linens, lighting, plates, forks, napkins, cutting utensils, and champagne glasses. A complimentary bottle of champagne is also provided as well as servers to cut, serve and package the cake. Any additional cake tables will have the same charge as the first.

Extra Table Fee: We will supply all necessary tables needed for services including seating up to 5% over your guaranteed head count and 2 rectangular six or eight foot tables without any charge. A fee of $25.00 per table will be applied for any requested above the necessary tables needed for standard Shoreline Grill Service. If more dining tables are requested less than 1 working day before the event, a $50 charge per table will be applied in place of the $25.00 fee.

Dance Floor Rental: An 18 x 14 foot dance floor currently rents for $175.00 plus tax.

Music: We are happy to accommodate live bands or DJ's; however, certain restrictions apply and additional costs may be added if Shoreline Grill has to provide any supplies or services. We require music vendors to be complete with tear down within 1 hour of the events end.

Miscellaneous: Prior arrangements must be made to access the room more than 30 minutes prior to the event. If early preparations are required, a $30/hour service fee may be applied to the final bill. Shoreline Grill will not assume responsibility for the security or storage of property not belonging to us. Anything not belonging to Shoreline Grill must be removed at the end of the event unless special arrangements have been made. This includes, but is not limited to, items left by florists, or other outside vendors and excess trash or decorations. The use of glitter and confetti is prohibited. We reserved the right to charge a clean up fee if necessary, or to charge accordingly if any of our property is broken or damaged by anyone other than our staff.

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